"Trust, but verify." That timeless adage applies as much to critical projects as it does to diplomacy. Without an independent review, even the best-run projects can veer off course, leaving organizations blindsided by delays, cost overruns, or outright failures.
Here’s the uncomfortable truth: internal stakeholders are often too close to the project to see the cracks—or too invested to admit they exist. An independent review provides the unbiased perspective every critical project needs to succeed.
But timing matters. Independent reviews are most effective when conducted at key stages throughout the project lifecycle. Here’s when they should happen—and why.
1. At the Start: Feasibility and Planning
The foundation of every successful project is built during the planning phase. An independent review at this stage ensures that the project is set up for success before resources are committed.
> Is the business case sound?
> Are objectives clear, realistic, and measurable?
> Are risks properly identified, and is mitigation built into the plan?
Catching flaws at this early stage saves time, money, and headaches down the line.
2. Before Major Milestones: Progress and Risk Checkpoints
As the project moves forward, independent reviews should be conducted before major milestones or decision points. These reviews evaluate whether the project is on track and whether adjustments are needed.
> Are timelines and budgets being met?
> Are deliverables aligning with stakeholder expectations?
> Are emerging risks being addressed effectively?
For example, in a large technology project, a review might occur before moving from design to development or from testing to deployment. These checkpoints provide an opportunity to pause, reflect, and course-correct.
3. During Critical Phases: High-Risk Periods
Certain phases of a project—such as implementation or change management—are inherently more complex and risk-prone. Conducting independent reviews during these high-stakes periods provides an extra layer of oversight.
> Are resources sufficient to meet demands?
> Are teams prepared to handle unexpected issues?
> Is communication effective across all stakeholders?
These reviews help ensure that pressure-filled moments don’t lead to costly mistakes.
4. At the End: Closure and Benefits Realization
When the project wraps up, an independent review assesses whether it achieved its intended goals and delivered the expected value.
> Did the project meet its objectives?
> Were benefits realized, and how are they being measured?
> What lessons can be applied to future initiatives?
This final review not only validates the project’s success but also captures insights to improve future efforts.
5. For Troubled Projects: Midstream Interventions
Not all projects go smoothly. If a project starts showing signs of distress—missed deadlines, escalating costs, or stakeholder dissatisfaction—an independent review can provide a much-needed reset.
> What’s causing the issues, and can they be resolved?
> Should the project pivot, or is it time to pull the plug?
> How can the remaining phases be salvaged or restructured?
These midstream interventions often save projects from complete failure, turning setbacks into opportunities for recovery.
In a Nutshell
Critical projects don’t just need managers, teams, and sponsors—they need a truth-teller at critical junctures. An independent review provides the objectivity, accountability, and expertise that internal reviews often lack, ensuring the project stays on track and delivers real value.
It’s not about distrust—it’s about diligence. Conduct reviews at the start, at major milestones, during critical phases, at closure, and whenever red flags appear. Without an independent review, projects risk becoming echo chambers, where minor issues snowball into catastrophic failures.
“An independent review isn’t about questioning your competence—it’s about safeguarding your success.”
Don’t gamble with your most important initiatives. Plan independent reviews at the right times, and turn risks into opportunities for excellence.
Next Steps
> If you need help with your critical project just schedule a 30 minute discovery call to explore how I can assist you by clicking here.
> My services include Technology Due Diligence, Business Case Reviews, Project Reviews, and Board Advisory.